Minutes are sometimes submitted by the person who is responsible for them (often the secretary) at a subsequent meeting for review. The minutes may end with a note of the time that the meeting was adjourned. If it is made by general consent without a formal vote, then this fact may be recorded. If a decision is made by roll-call vote, then all of the individual votes are recorded by name. Where a tally is included, it is sufficient to record the number of people voting for and against a motion, but requests by participants to note their votes by name may be allowed. It is not strictly necessary to include the name of the person who seconds a motion. The part of the minutes dealing with a routine motion might note merely that a particular motion was "moved by Ann and passed". If a formal motion is proposed and seconded, then (regardless whether it passes) this is recorded. Since the primary function of minutes is to record the decisions made, all official decisions must be included. Generally, minutes begin with the name of the body holding the meeting (e.g., a board) and may also include the place, date, list of people present, and the time that the chair called the meeting to order. Robert's Rules of Order contains a sample set of minutes. The format of the minutes can vary depending on the standards established by an organization, although there are general guidelines. For committees, their formal records are the reports submitted to their parent body. Committees are not required to keep formal minutes although less formal notes may be taken. Also, minutes of executive sessions may be kept separately. Minutes from board meetings are kept separately from minutes of general membership meetings within the same organization. The minutes of certain groups, such as a corporate board of directors, must be kept on file and are important legal documents. Unless the organization's rules require it, a summary of the discussions in a meeting is neither necessary nor appropriate. A verbatim report (transcript) is typically not useful. The organization may have its own rules regarding the content of the minutes.įor most organizations or groups, it is important for the minutes to be terse and only include a summary of the decisions. Using Robert's Rules of Order Newly Revised (RONR), the minutes should contain mainly a record of what was done at the meeting, not what was said by the members. They are not transcripts of those proceedings. Minutes are the official written record of the meetings of an organization or group. Many government agencies use minutes recording software to record and prepare all minutes in real-time. Alternatively, the meeting can be audio recorded, video recorded, or a group's appointed or informally assigned secretary may take notes, with minutes prepared later. Minutes may be created during the meeting by a typist or court reporter, who may use shorthand notation and then prepare the minutes and issue them to the participants afterwards. The name "minutes" possibly derives from the Latin phrase minuta scriptura (literally "small writing") meaning "rough notes". They typically describe the events of the meeting and may include a list of attendees, a statement of the activities considered by the participants, and related responses or decisions for the activities. Minutes, also known as minutes of meeting (abbreviation MoM), protocols or, informally, notes, are the instant written record of a meeting or hearing. Minutes of First Meeting of the Hawkes Bay Earthquake Relief Fund Committee For other uses, see Minute (disambiguation). He has a conversation with the Protagonist about his forbidden romantic feelings for his own sister, trying to persuade him to let her go.This article is about the written record of a meeting. The Father is a supporting character in Twelve Minutes, being the father of his daughter who had an affair with Dahlia, conceiving the Protagonist. And you gotta make it now." ―Father to Protagonist You know the thing I hate the most, worst thing in the world.
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